Membership Rules (EN)

The Organizer pays a monthly fee to Meetup.com to maintain the group and also this site. To cover this costs all members can make donations to the Event Organizer when they take part in any event or they can buy any products from our online store (click here).

Clica aquí, si vols llegir les normes en català. Pulsa aquí, si quieres leer las normas en español.

1. General Membership Rules

  • 1.1. You have to be at least 18 years old to join this group.
  • 1.2. It is recommended that your profile to have a unique profile, this means that your user name can be easily identified and that you use a profile photo where your face can be clearly seen. This will help communicating with you and identifing you at the event venues. Using your firstname is usually a bad idea.
  • 1.3. This is a non-profit group and membership can be denied and cancelled at any time with the Organizer’s discretion, usually, for the reasons that he thinks are harmful/problematic to the group (such as negative attitude/behavior towards other group members, disturbing the harmony of the group, etc.). These members will be banned to rejoin the group.
  • 1.4. If you have suggestions about events that you would like to attend, start a Discussion. We will be thankful for them and we will take into account your suggestions, but it cannot be assured that any Organizer will be interested in publishing it. You can also organize it yourself. In order to do so, you have to become Assistant Organizer: follow this link to know how.
  • 1.5. Members who send advertising or spam, or use the group to reach potential customers, will lose his/her membership and will be banned. Therefore usernames with a commercial meaning are not allowed. It also includes promoting other groups, Meetup Groups or on other platforms.
  • 1.6. This group has no intention of positioning itself politically. That is why it is strictly forbidden to schedule events or send messages to group members that have any political content or promote events of a political nature. Not complying with this rule entails the immediate expulsion of the group.

2. Rules for Events

  • 2.1. The Event Host can reserve the right to publish an event with the maximum number of members that he/she decides. Usually events are limited to 12-20 people, depending on:
    • the difficulty of the event,
    • the need of going all together to avoid getting lost
    • or other reasons that the Event Host may consider.
  • 2.2. The Event Host can set specific criteria for the members to attend a meeting:
    • a) They can refuse a member’s participation for the reasons that he/she thinks are harmful/problematic to the event (such as physical condition, insufficient hiking gear/equipment, negative attitude/behavior towards other group members, disturbing the harmony of the group, etc.). This decision has to be justified by the Event Host in person (if this happens at the meeting point) or writing a message to the person (if the decision was made before the event happens).
    • b) They can also define objective criteria for the members to join, such as, “event for people that never attended an event before”, “event for people that he/she knows that will be able to keep the pace”, etc. In no case, these criteria can be of a subjective nature, such us, “I like this person”, “My friends have priority to join”, etc.
  • 2.3. Before you were allowed to join Meetup, you had to check a box saying you read and agreed to Meetup’s Terms of Service. One of the most important sections in these terms as an Event Host, is Section 6 which refers to liability. Here is a link for your review. In simple language, YOU and only you, are responsible for your safety at all times if you participate in a Meetup event. By joining an event you are accepting the following disclaimer. This second check have to be done, because of Catalan legislation (Decret 333/2002 Art. 7), just to make clear that you accept to be a co-organizer of the event.NOTE: Do not trust people or «improvised» organizers who pretend to be an expert or professional just because they have a FEEC license or because they are in a hiking association. This only proves that he/she has the money for paying a FEEC licence. FEEC/FEDME members are not mountain sports professionals unless they have additional legal qualifications that you can check at FEEC.
  • 2.4. Car trip costs:
    • a) The Event Host is not a allowed to set travel costs for an event that exceed the following: Price of all event trips (to be split between all people travelling in the car) = P + (KM * CO * CC) + DE, where:
      • P = costs of all tolls on the way
      • KM = Kilometers of all trips to be done
      • CO = Fuel consumption of the vehicle (the maximum fuel consumption that can be used is 10 liters/100 Km)
      • CC = Fuel price (the current fuel price)
      • DE (vehicle wear and tear) = KM * 0,15 €
    • b) The Event Host must decide, if the trip costs to be split between all people in a car (including driver) are:
      • fixed amount for each car,
      • or a range. In this case, the range should reflect the fuel consumption differences between cars.
    • c) In any case (fixed amount or range), all drivers MUST charge the indicated costs to his/her passengers, even if there is no real cost for him/her. If he or she wants, the costs can be donated to cover the maintenance of this group’s site.
    • d) For vehicles were more than 5 people can travel, the costs will be proportionally adjusted.
    • e) The Event Host can decide to publish the route to the destiny, in order to be sure that all cars arrive approximately at the same time. All drivers must follow the indicated route.
    • f) In case of a fine or car accident, the law and traffic regulations of the country will count. The following situations have to be considered too:
      • A speeding fine will be paid by the driver.
      • In case of car failure, the cost of repairing the car will be paid by the owner (it will not be split between all people in the car. This is the reason why the Vehicle Wear and Tear can be applied to the trip costs).
      • In the case that a car cannot be used anymore, every person has to pay his/her return trip. There is no liability for the driver.
    • g) A participant who does not pay the cost of the trip to the driver cannot participate in any event until he pays the appropriate amount to the driver. The driver should report this incident to the Event Host.
    • h) In the case that a member does not travel all the way in the assigned car (e.g. only one-way), if the driver or any person in the same car decides it, that member has to pay the full trip (in order to avoid more costs than expected to the driver and the rest of the people in the car). This rule will be ignored if the event costs are being split between all people attending the event.
  • 2.5. In some events guests are allowed.
    • a) These guests cannot be former members that have been banned. Contact the Event Host, if you want detailed information about this topic.
    • b) The Event Host can decide not to allow guests of members that are attending for the first time an event.
  • 2.6. For events (especially for those lasting more than one day), the Event Host can require an inscription fee. This fee will be used to cover part of the costs of the event if the member shows up.
    • a) If the member cancels his/her participation without giving a convincing explanation, he/she will lose this fee (it will be used to cover additional costs or Meetup.com costs). This way it will be avoid that people join an event without knowing if they are going to attend the event or not.
    • b) The Event Host decides which payment method will be used. A money transfer to an account of the Event Host has been the usual method
  • 2.7. Help the Event Host as much as you can. Try to adapt yourself to the event, and not the event to you. This is not a travel agency and to organize an event takes a lot of time. The Event Host is not earning any money. Keep his/her work as low as possible. The Event Host can refuse to change anything you ask for. Right behavior examples:
    • Do you want to come with a dog?
      • If you do not have a car, publish a comment in the event asking the drivers if they would accept a dog in their cars. If somebody accepts, he/she should tell the Event Host or publish a comment at the event page.
      • Are we going to sleep somewhere? Call yourself the hotel or refugee, if you want to know if they accept dogs. If the accomodation venue has not been published yet, ask the organizer Event Host for it.
    • Do you want to sleep in another place?
      • Organize it yourself and tell the Event Host. If the event location is known, you should look for other accommodation options and call them. Do not ask the Event Host for alternatives, if you have enough information.
    • Car assignments:
      • In some events to change the car assignments is not that easy. Specially this is the case by skiing/snowboarding events or events with a lot of people and different options. If everybody wishes to go with somebody else, to manage the car assignment would be a lot of work.
      • If you want to go in somebody’s car, you should write it in the comment of your RSVP. Even if you do it, it is not possible sometimes (usually because of required space for gear).
  • 2.8. Any member of the group suggesting or organizing an event is not allowed to earn any money with the event. All the charged money has to be used to cover the costs of the event. Doing business is not allowed in this group and all people that try it will be banned.
  • 2.9. An Event Host can add as many car drivers to the event (ignoring the Waiting List order) in case that cars are required to open new spots or to have some replacement cars.
  • 2.10. When a driver (without a guest) joins an event, he/she can request that somebody jumps to the first position of the Waiting List. This has to be informed in the text of the RSVP.
  • 2.11. All people have to join the events using the Meetup functionalities (even guests). You must avoid comments or emails like “I’m interested in this event, please let me in”. The Event Host can ignore or delete all similar emails and comments of the event.
  • 2.12. You can join as many Waiting Lists as you want, but once you could join an event, take care of change your RSVP to No in the rest of Waiting Lists of events taking place at the same time . Because you cannot be at two (or more) different places at the same time you would get a No-Show (see next chapter).
  • 2.13. If you could not join the attendance list of an event and you try join the group against its Event Host’s will, your membership will be canceled. The limit of attendants is there for some reason.

3. Attendance rules

  • 3.1. In this group, respect to the rest of members is a basic principle. With the goal of avoiding wrong attitudes or problems, it is introduced the concept of No-Show. A No-Show is not only not coming to an event, you’ve booked previously. In the following situations, a member of the group can get one or more No-Shows:
    • a) (+2 No-Show) Not attending to an event when you said that you would come.
    • b) (+2 No-Shows) If a driver of a vehicle does not show up to an event or cancels without a reasonable explanation during the 48 hours before the event,.
    • c) (+1 No-Show) Not paying on time (the time that the Event Host told you) a reservation fee can count as a «No show», if the Event Host considers it.
    • d) (+1 No-Show) Changing your RSVP from Yes to No during the payment period (this means: after you receive the e-mail with the payment information until the payment day limit), can also count as a «No show», if the Event Host considers it. This rule does not apply if you were in the Waiting List and your RSVP was changed because a free spot opened.
    • e) (+1 No-Show) Changing your RSVP from Yes to No during the 48 hours just before the event starts, counts as a No-Show.
    • f) (+1 No-Show) If your guest does not show up. If you do not show up either, you get 2.
    • g) (+2 No-Shows) If an Event Host does not assign No-Shows or allows to people with 3 or more No-Shows to attend events.
  • 3.2. Some clarifications:
    • a) Joining events taking place at the same time will lead to get No-Shows, even if you take part in one of them. If an Event Host realizes it previously, he/she can change the RSVP of that member to No in his/her event without an explanation.
      • a) It is not forbidden to be in several Waiting Lists of events taking place at the same time. But you should change your RSVP to No of these Waiting Lists, once you get in one of these events.
    • b) A No-Show cannot be removed because of explanations received after you received the e-mail communicating the No-Show. All explanations have to be sent before this e-mail has been sent. If you can prove that an Event Host made a mistake assigning you a No-Show, it can be deleted.
    • c) The No-Shows for the reasons a), c), d), e), f) of Rule 3.1, shall not be forgiven when force majeure (accident, illness, etc.) is invoked. Organizers of this group do not want the responsibility to judge whether someone is telling the truth or not. It is for this reason that the No-Shows can be deleted (see below).
  • 3.3. Managing No-Shows:
    • a) An Event Host must assign No-Shows as described previously.
    • b) After the event, the organizer will edit the attendance list and indicate when a person has a No-Show (using Meetup functionality). You must remember those No-Shows that happened before the event and not on the actual list of attendees, should be allocated also.
    • c) The No-Show will be indicated by the Event Host in the field Nickname as follows: it will be added to the existing text in the Nickname the character «#» (2 if wins two noshows stroke), the type of No -show (a, b, c, d, e, etc. as specified in rule 3.1) and the date on which happened the no Show (not the event) in yymmdd format). For intance, for a person with a guest when both did not come to an event on the 5th of November of 2016, the No Show will be recorded with»##af161105″.
    • d) If the Event Host cannot modify the nickname of a member, he/she will notify it to the organizers of the group .
  • 3.4. Those members of the group with 3 No-Shows or more are not allowed to attend any event during 6 months. It is the responsibility of each Event Host not to accept members with 3 No-Shows or more (###).
  • 3.5. There is no automatic procedure for the removal of No-Shows. If you want your No-Shows to be deleted, you have to request it to the organizers of this groupl.
    • They will review your case and if you have attended 6 events in a row without a No-Show, the last one will be removed.
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